For district leaders
Answer the question in a minute.
Who is current, who is close to a deadline, and what did we actually spend the year on. The answers come out of the records staff have been filing all year, so a report is a report rather than a week of reconstruction.
Individual, building, district PDF and CSV export People see only their scope
The questions you get asked
Who is current, who is close, and where the year went.
Those three questions arrive from a board, a state report, an audit or a principal, usually with less notice than you would like. They are hard to answer today because the answer lives in four systems that do not agree with each other.
When the approved record is the only record, the report is already assembled. You are choosing a date range and a scope, not rebuilding a spreadsheet.
What that means at the office
The answers, without rebuilding a spreadsheet
- Individual, building and district reports
- PDF and CSV export for board packets
- License expirations visible before the renewal deadline
- Role-based access, so people see only their scope
- Totals calculated from the approved record, not maintained by hand
- Administrative actions written to an audit log
Getting started
From a spreadsheet to a system, without a summer project.
The part of this that lands on you is the setup, and it is smaller than it looks. Three steps, in this order.
First
Load your staff
Your staff list, buildings and positions go in. We help with the first load rather than handing you a template and wishing you luck.
Then
Set your rules
Requirements, standards, credit types and who approves what. Your committee structure goes in once and routing follows it.
From day one
Open it to staff
Teachers sign in and submit. Reviewers get a queue. The record starts filling itself from that day forward.
What changes
Three questions, and where each answer comes from.
Who is current
Compliance you can see, not reconstruct.
Every license and permit your staff hold sits beside the record that renews it, and expiration dates are visible while there is still time to act on them.
- Track active, expiring and permanent licenses
- Coaching (pupil activity) permit tracking
- Growth Plans (IPDPs) link to the license they support
Where the year went
What the district actually spent the year on.
Individual, building and district views come out of the same approved records staff have been filing all year, so a total is a total rather than something a person maintains by hand.
- Individual, building and district reports
- Export to PDF and to CSV
- Your own course catalog, its sections and who attended them
Who sees what
Scope is a setting, not a policy memo.
Every account is bound to a district and a role, with building and committee scope on top. A principal sees a building, a committee member sees a committee, a teacher sees their own record.
- Role-based access control
- Assign staff by building and position
- Administrative actions written to an audit log
What it costs
One price, every module, no surprises at renewal.
Budget questions usually arrive before the product questions are finished, so here is the whole answer in two sentences.
K12 Professional Development Tracker is $12 per user, per year, billed once a year, and every module is included: there are no tiers and nothing to unlock later. The trial is 30 days of the whole application against your own staff list with no credit card, and email support runs 24/7 and phone support is Monday to Friday, 8am–4pm EST. The pricing page explains what counts as a user, what happens at renewal, and how to get an invoice or a written quote. If you would rather ask a person, the contact form reaches one.
Try it with your own staff list for thirty days.
Nothing to install, no credit card, and a person on the phone if you would rather be walked through it.